Information on the processing of personal data.
(Articles 13 and 14 EUROPEAN REGULATION No. 679/2016)
the writer L’Ottocento srl, with registered office in Via Don Domenico Valente, 24 — 35013 Cittadella (PD), C.F. and P.I.V.A. IT02198410280, as «Data Controller» informs you, pursuant to articles 13 and 14 of European Regulation no. 679/2016 (hereinafter «EU Regulation»), that your data will be processed as indicated below:
1. Object of the Treatment
The Data Controller informs you that personal data, such as name, surname, company name, address, telephone number, e-mail address, bank and / or payment details, etc., hereinafter referred to as «personal data» or even simply «data», related to you, acquired verbally directly or through third parties in the past, such as those that will be collected in the future, will be processed in full compliance with the EU Regulation. The Data Controller carries out the processing in a lawful manner specifically for the performance of a contract of which you are a part or for the execution of the pre-contractual measures (eg preparation of an offer, etc.) requested by you (art. 6 of the EU Regulation). Data processing means any operation or set of operations concerning the collection, registration, organization, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, dissemination and destruction of the data.
2. Legal basis and purpose of processing
Legal basis: EU Regulation n. 679/2016
A) without your express consent (Article 6 letters b), c) and e) of the EU Regulation), for the following purposes:
— fulfill the pre-contractual, contractual and tax obligations deriving from relations with you in existence;
— fulfill the obligations established by law, by a regulation, by community legislation or by an order of the Authority (such as for anti-money laundering);
— exercise the rights of the Data Controller, for example the right of defense in court;
— for the keeping of the general accounts;
— for management purposes (invoicing, possible document management, etc.);
— for credit management;
— for statistical analysis and quality control;
— for insurance operations;
— for technical assistance.
In particular, your data will be processed for purposes related to the implementation of the following obligations, related to legislative or contractual obligations:
— Technical and functional access to the site no data is kept after closing the browser;
— Advanced navigation purposes or personalized content management;
— Statistics and analysis of navigation and users.
B) Only subject to your specific and distinct consent (Article 7 of the EU Regulation), for the following commercial and / or marketing and / or profiling purposes:
— sending by e-mail, mail and / or SMS and / or telephone contacts of newsletters, commercial communications and / or advertising material on products or services offered by the Data Controller and / or detection of the degree of satisfaction on the quality of what was done on Your request;
— sending by e-mail, mail and / or sms and / or telephone contacts of commercial and / or promotional communications of third parties (for example, business partners).
3. Method of treatment
The processing of your personal data is carried out by means of the operations indicated in art. 4 n. 2) of the EU Regulation and precisely: the collection, registration, organization, structuring, preservation, adaptation or modification, extraction, consultation, use, communication by transmission, dissemination or any other form of making available, comparison or interconnection, limitation, cancellation or destruction, blocking. Your personal data are subjected to both paper and electronic and / or automated processing (however suitable to guarantee the security and confidentiality of data).
4. Data retention times and other information
The Data Controller will process the personal data for the time necessary to fulfill the aforementioned purposes and in any case for no longer than the legal terms from the termination of the relationship for the purposes referred to in the current relationship.
With reference to the personal data processed for the purpose of marketing or processing for purposes of profiling, the same will be retained in accordance with the principle of proportionality and in any case until the purposes of the processing have been pursued or until the withdrawal of the specific consent by the interested party.
Specifically, the Data Controller will process data for no more than 2 years from data collection for Marketing Purposes and one year for data collected for profiling purposes.
The personal data you provide will be treated «in a lawful manner, according to correctness and transparency» protecting your privacy and your rights.
It is expected that a periodic check will be carried out annually on the data processed and on the possibility of being able to cancel them if no longer necessary for the intended purposes.
5. Access to data
Your data may be made accessible for the purposes referred to in paragraphs 2.A) and 2.B):
— to shareholders, employees and collaborators of the Data Controller in Italy and abroad, in their capacity as persons in charge and / or internal managers of the processing and / or system administrators;
— to third-party companies or other entities that carry out outsourced activities on behalf of the Data Controller, in their capacity as external data processors (indicative: associated studies, lawyers, data processing companies, certifying bodies, accounting consultants / tax and in general to all the bodies responsible for checks and checks on the correct fulfillment of the above purposes, credit institutions, professional offices, consultants, insurance companies for the provision of insurance services, financial offices, municipal authorities and / or Municipal Offices, consultants and service companies and for job security, who can in turn communicate the data, or grant access to them in the context of their members, users and related parties for specific research market The data collected and processed can also be communicated, in Italy and abroad, to subcontractors, suppliers, for the gestures of information systems, transporters, shippers and customs agents).
For the sake of brevity, the detailed list of these figures is available at our office and is at your disposal.
6. Data communication
Without the need for express consent (Article 6 letter b) and c) of the EU Regulation), the Data Controller may communicate your data for the purposes referred to in paragraph 2.A) to supervisory bodies, judicial authorities , to insurance companies for the provision of insurance services, as well as to those subjects to whom the communication is mandatory by law for the fulfillment of the purposes above
These subjects will process the data in their capacity as independent data controllers.
During and after browsing your data may be disclosed to third parties, in particular to:
— Google: Advertising Service, Target Advertising, Analytics / Measurement, Content Customization, Optimization;
— Google AdWords: Advertising Service, Target Advertising, Analytics / Measurement, Content Customization, Optimization;
— Google Analytics: Target advertising, Analytics / Measurement, Optimization.
Your information will not be disseminated.
7. Data transfer
Personal data are stored on devices located at the headquarters of the Data Controller or at providers within the European Union. In any case, it is understood that the Data Controller, if necessary, will have the right to move data even in non-EU countries. In this case, the Data Controller hereby ensures that the transfer of non-EU data will take place in accordance with the applicable legal provisions, subject to the stipulation of the contractual clauses and standard verifications envisaged by the European Commission.
Regardless of the data present on their devices, and for any data present at the provider, the Data Controller has put in place adequate technical and organizational measures to guarantee a suitable level of security, in full compliance with the provisions of art. 32 of the EU Regulation.
Navigation: your browsing data may also be transferred, limited to the purposes indicated above, in the following states: — EU countries, — United States.
Since each browser, and often different versions of the same browser, also differ significantly from each other if you prefer to act independently through the preferences of your browser can find detailed information on the procedure required in the guide of your browser.
8. Nature of providing data and consequences of refusing to answer
The provision of data for the purposes referred to in paragraph 2.A) is mandatory. In their absence, we can not guarantee the Services as indicated in 2.A).
The provision of data for the purposes referred to in paragraph 2.B) is optional. You can therefore decide not to give any data or to subsequently deny the possibility of processing data already provided: in this case, you will not receive newsletters, commercial communications and advertising material and / or anything else related to the Services offered by the Data Controller.
However, you will continue to be entitled to the Services referred to in point 2.A).
9. Rights of the interested party
In your capacity as an interested party, you have the rights set forth in art. 15 of the EU Regulation below and precisely:
1. has the right to obtain from the Data Controller confirmation that it is or is not undergoing treatment of personal data concerning him and in this case, to obtain access to personal data and the following information:
a) the purposes of the processing;
b) the categories of personal data in question;
c) the recipients or categories of recipients to whom the personal data have been or will be communicated, in particular if recipients of third countries or international organizations;
(d) where possible, the retention period of the personal data provided or, if not possible, the criteria used to determine this period;
e) the existence of the right of the interested party to request the Data Controller to rectify or delete personal data or limit the processing of personal data concerning him or to oppose their treatment;
f) the right to lodge a complaint with a supervisory authority (the Guarantor for the protection of personal data);
g) if the data are not collected from the data subject, all information available on their origin;
h) the existence of an automated decision-making process, including profiling pursuant to art. 22, paragraphs 1 and 4 of the EU Regulation, and, at least in such cases, significant information on the logic used, as well as the importance and expected consequences of this treatment for the data subject.
2. If your personal data are transferred to a third country or to an international organization, you have the right to be informed of the existence of adequate guarantees pursuant to art. 46 of the EU Regulation concerning the transfer.
3. The Data Controller will provide you with a copy of your personal data being processed in case you request it. If you request further copies, the Data Controller may charge you a reasonable fee based on administrative costs. If you submit the request by electronic means, and unless otherwise specified, the information will be provided in a commonly used electronic format.
4. The right to obtain a copy referred to in paragraph 3 shall not affect the rights and freedoms of others. Furthermore, where applicable, you can enjoy the rights referred to in articles 16 to 22 of the EU Regulation and precisely have:
— the right to rectify personal data;
— the right to be forgotten (right to cancel);
— the right to limit processing;
— the right to data portability;
— the right to object;
— the right of complaint to the Guarantor Authority.
You also have the right to revoke at any time any consent already given without prejudice to the lawfulness of the treatment based on the consent given prior to the revocation.
10. How to exercise rights
You can exercise your rights at any time by sending:
— a registered letter a.r. to the writer (see the address indicated on the letterhead);
— an e-mail to email@example.com.
What is offered by the Data Controller and the subject of your relationship with you does not provide for the intentional acquisition of personal information relating to minors. In the event that information on minors were unintentionally registered, the Data Controller will delete them in a timely manner, at the request of the interested party.
12. Personal data not obtained from the interested party
It may happen that the writer is not the Data Controller to which you have given your personal data, but appears to be co-owner of the treatment or responsible for external processing and therefore your data have come to the writer secondly due to of a contract that regulates the parties. In this case it is specified that the writer will do everything possible to make sure that you have been informed and gave consent to the processing. You can ask the writer at any time about the source of acquisition of your data.
13. Titolare, Responsabile e Incaricati
Below we provide you with some information that you need to bring to your knowledge, not only to comply with legal obligations, but also because transparency and fairness towards our customers is a fundamental part of our business.
Data controller. The Owner of the processing of his personal data is L’Ottocento srl on behalf of which the Company signs Mr. Mariano Campagnolo, responsible for the legitimate and correct use of his personal data and who can contact for any information or request at the following addresses : telephone +39 049 9445058, e-mail: firstname.lastname@example.org.
Responsible for processing. The Data Controller has appointed Ms. Flavia Tarraran as Data Processor, who is also responsible to the legitimate and correct use of his personal data and who can contact for any information or request at the following addresses: telephone +39 049 9445058, e-mail: email@example.com.
Appointees. The updated list of persons in charge of processing is kept at the headquarters of the Data Controller.